Property Management Administrative Assistant

Provide organized administrative support to Property Management and Facilities teams, handling documents, requests, and correspondence. Serve as frontline receptionist, greet tenants and visitors, manage a multi-line phone system, and route inquiries to the appropriate staff. Coordinate vendor and contractor communications, schedule inspections, and maintain permits and maintenance documentation. Oversee office operations, inventory, supplies, interoffice mail, and ensure orderly reception and supply areas. Support meetings and trainings, take minutes, assist with ad hoc research, and help coordinate housing waitlists. Maintain confidentiality and adapt to a fast-paced environment while upholding professional, customer-focused service.